Less time reporting.More time with
your patient.

Clip the lapel microphone close to your mouth and plug its receiver into the computer's USB port. Before the first patient, press the ˅ button on the presenter once: the RECORDING light comes on and the level bars move as you speak. Press ˅ again to stop and delete that test card from the queue; it never turns into a report on its own.

In the Laudário, open the Sequential Recordings module: the window goes fullscreen by itself; if it does not, press F11. Stay in it for the whole shift: switching pages, closing the tab or letting the computer sleep closes the microphone, and the recording in progress is lost.

Keep the presenter in the chest pocket of your coat, where your hand finds it without looking. It comes pre-mapped: ˅ starts and stops the recording; VOL + starts another exam for the same patient. To change any button, use the presenter chip at the top of the window and press the key you want.

Press ˅ and say, before anything else, the patient's name, age and the exam: 'Maria Silva, 42 years old, total abdomen'. That is how the card is born filled in. If the name is not spoken, the card stays 'No name yet' and you type it at review; if the exam is ambiguous, pick it on the card with 'Choose exam'. Nothing is invented.

If you misspeak the patient's name or the exam type, cancel the dictation by saying 'cancelar gravação' (the command is recognised in Portuguese) and press ˅ to stop. The card is born red in the queue, never becomes a report and does not hold up the batch; start the same patient again with one click on the presenter. False alarm? Use 'Not a cancellation — restore exam' on the card.

Introduce yourself, explain what you are going to do and keep the conversation natural: the microphone stays open and does not need to be paused. Talk to the patient in your usual tone and keep the dictation for the findings; at review you confirm that the conversation stayed out of the report.

Position the patient, apply the gel and adjust the equipment while the recording runs. Silence costs nothing and does not cut the recording; do not press ˅ to 'pause', because stopping closes the card and the next press opens a new one.

Dictate in the order you scan: structure, finding, measurement and unit, spoken in words, 'gallbladder with a stone of eight millimetres'. Always state the side, right or left, and the unit for every measurement; the report only carries what you said.

Keep guiding the patient during the exam: 'breathe in, hold, now relax'. Speak instructions in one tone and findings in another, so that at review it is easy to confirm that the conversation was separated from the clinical findings.

If you said something wrong, say 'correcting' and repeat the whole sentence the right way: 'correcting, the correct measurement is twelve millimetres'. Do not just repeat the number. At review, check that the transcript kept the corrected value.

Finish the exam, agree with the patient how and when the report will be delivered and say goodbye with the microphone still open; none of this goes into the report. Only the next step, ˅, closes this recording.

Press ˅ once more: the RECORDING light goes out, the card appears in the queue with the patient's name and the audio goes to transcription on its own. Wait until 'Saving the recording…' disappears before calling the next patient; while it transcribes, the card shows 'Transcribing'.

Next patient: press ˅ and say the new name, age and exam. Another exam for the same patient: press VOL + instead; the card inherits only the name and age from the previous one, and you choose the exam later. While recording, VOL + is ignored, so pressing it by accident breaks nothing.

Back at the computer, open each card and read the transcript: name, age, exam, findings, measurements and side. Play the recording from the card if in doubt, correct the text in the card itself, pick the exam if it says 'Pick the exam', then mark 'Reviewed'. Only reviewed cards enter the batch; the queue never generates a report on its own.

At the end of the shift, press 'Generate N reports' once: the batch is generated in recording order and each card moves to the Completed tab with the 'Report ready' button. Open each report, make the final medical review, edit what is needed and only then finish and sign it.